Being the landlord of a commercial property comes with many responsibilities. Between negotiating leases, coordinating and managing repairs, procuring vendors, navigating complicated legal regulations, and the myriad other tasks you have to oversee, it can seem impossible to have time to do anything else.
That’s where our commercial property managers come in. Mountain-n-Plains Real Estate Services have been providing commercial landlords throughout Northern Colorado with superior property management services for decades. We have experience with a wide range of commercial properties, including mixed-use, medical, office, retail, industrial, and more.
Our principles as a company are performance excellence, professionalism, communication, personal service, and attention to detail. Our commercial property management services include: PROPERTY MANAGEMENT, ASSET MANAGEMENT, & FINANCIAL SERVICES.
As the landlord of a commercial property in Northern Colorado, one of your responsibilities is to be on-call whenever your tenants need you. As your commercial property managers, we will offer you 24-hour emergency services, 365 days a year. We understand that emergencies such as clogged toilets and leaks can happen at any time, and that as a business or office space you need these urgent issues attended to as soon as possible.
We inspect all of our properties regularly by doing thorough walkthroughs as well as just stopping by when we’re in the neighborhood. One of our priorities is to maintain a positive personal relationship with all of our commercial clients and their tenants, and let them know that they can rely on us when we’re needed the most.
One of the biggest stressors of owning commercial or industrial real estate is the day-to-day coordination and management of preventive and routine maintenance, repairs, improvements, and services. From ensuring that all locks and doors on your property are working to making sure that your HVAC system is running smoothly, our commercial property managers will be there for you everyday to make sure that your tenants’ businesses run as usual. For details on some of the specific maintenance tasks that our property managers will take care of for you, please refer to the section below (“Repairs, Maintenance, Improvements, and Services”).
At Mountain-n-Plains Real Estate Services, we pride ourselves on maintaining detailed records of everything that pertains to your property, including maintenance logs, warranty repairs, insurance policies, third-party contracts, and any other important documentation, such as inspections and code compliances. Our mission is to make your life easier, which is why we keep these documents thoroughly updated, safely stored, and available at a moment’s notice.
We want all of the commercial landlords that we work with to have as low tenant turnover rates as possible in order to protect their income, which is why tenant retention is one of our top priorities. Part of this responsibility is lease administration. Our commercial property managers stay up-to-date with the commercial real estate market in Northern Colorado in order to ensure that you are getting the best return on your investment, and that your current tenants are satisfied with their rates. We will also handle all of your vendor procurement and oversight responsibilities by sourcing and rigorously qualifying appropriate vendors.
“Capital improvement” refers to any addition or alteration to your commercial property that substantially adds to its value or appreciably prolongs its useful life. By recommending and overseeing structural changes or restorations to your non-residential property, our commercial property managers ensure that you will receive as big of a return on your investment as possible, for as long as possible.
Generally, commercial spaces use more energy than residential properties, which will result in higher utility costs. Our commercial property managers are always looking for innovative and eco-friendly ways to save you money on energy, such as installing better insulation or windows or investing in a new air conditioning system. These methods will not only be less harsh on your wallet and the environment, but also can help attract prospective tenants.
One of the biggest headaches as a commercial landlord is having to negotiate and review your tenants’ leases. Fortunately, Mountain-n-Plains is here to help! We work with your tenants in order to gain long-term contracts and negotiate fair terms for both parties involved. Should your commercial or industrial property become vacant, we work diligently to compress vacancy times.
Commercial properties often have higher property taxes than residential properties, due in part to arbitrary determinants of appraisal. Should the amount of property taxes determined for your building be more than you believe is fair, our property managers will fight diligently on your behalf to protest your property taxes for you. We will do so by filing a petition with the appropriate state bodies, helping you to potentially save thousands of dollars.
Navigating the complex landscape of governmental laws, ordinances, and regulations for non-residential property in Colorado can be a huge source of stress. Our commercial property managers are highly familiar with these laws and will ensure that your tenants are compliant, so that you are not liable for any infractions. Please see the section below (“5 Areas of Law Affecting Commercial Real Estate”) for more information.
Our decades of experience as the most trusted commercial property managers in Northern Colorado have led to us establishing long-standing relationships with some of the best service providers in the area. We will solicit and negotiate competitive rates for any services required to maintain and improve your investment.
Being an exceptional property management company requires looking one step ahead. We will build a comprehensive game plan for the success of your investment by examining all of the issues that could potentially affect your property’s marketability and profitability in order to support your financial objectives. Our property managers regularly conduct strategic operations such as demographic and economic audits, revenue forecasts, budgets, monthly reports, and more in order to most effectively manage your investment.
We will negotiate an appropriate tenant improvement allowance with your tenants in order to sufficiently cover any retrofits, renovations, other planned improvements that they require, and maintain exceptional oversight of the buildout.
Ensuring that your property has continual service from utility companies, such as gas, electric, and trash collection, is essential for the continued maintenance and protection of your investment. Unfortunately, many commercial landlords find themselves facing gaps in utility coverage between leases. This can cause major, costly problems for your property, such as pipes freezing. Our commercial property management company uses established third-party backups to ensure that your building automatically receives continual utilities services, no matter what.
Tenant insurance policies, also called business or commercial property insurance, cover damage or destruction of your property due to fire, vandalism, adverse weather conditions, and other common risks. We require that all tenants leasing from one of our commercial landlords first purchase tenant insurance in order to properly protect you in the event that any mishap occurs.
Commercial real estate law can be very complex and improper compliance with federal, state, and/or local regulations can lead to serious penalties for landlords. Here are some of the most common areas of law that our commercial property managers deal with on our landlords’ behalves:
Accounting can be difficult and time-consuming, but our property managers are here to help. We will handle all of your accounting for you, including property taxes, insurance payments, mortgage payments, vendor payments, and any operating expenses, so that you can sit back and enjoy your investment without having to stress over its financial management.
Another tedious task for many commercial landlords is budget preparation, management, and monitoring, yet it’s extremely important to stay on top of your budget and monitor your expenses in order to turn a profit. Overspending is easier than many commercial property owners assume, which is why our team will diligently prepare, manage, and monitor budgets for you, and make adjustments accordingly.
Going hand-in-hand with budget preparation is financial reporting. Mountain-n-Plains makes it our priority to provide all of our commercial landlords with comprehensive financial reports on a monthly basis so that they can keep track of their expenses and ensure that they are earning the revenue they require in order to make a profit. See the section below (“Our Monthly Financial Reports Include” for specific details on what is included in each monthly financial report.
Every commercial building — whether it be mixed-use, medical, retail, industrial, or something else altogether — has operating expenses that are the responsibility of the tenants, as defined in the lease. Following the end of each calendar year, landlords must send out operating expense reconciliation reports in order to ensure they get the amount they are owed. The Mountain-n-Plains team will take care of these reports for you and deal with any potential disagreements.
While collecting rent from your tenants may seem intuitive, there is often a lot more involved than first meets the eye. Our property managers will take care of all interactions with your tenant pertaining to rent collection and other financial responsibilities, including delinquency resolution (failure to pay rent), and security deposit reconciliation. Unlike many other property management companies, we will send you your monthly rental proceeds on the same day (the 10th) each month, so that you can plan your finances accordingly. Rent may either be direct deposited into your bank account or mailed to you, depending on your preference.
Do you own commercial real estate in Fort Collins, Loveland, Windsor, Wellington, Milliken, Johnston, or Laporte? Are you looking for someone to take care of your responsibilities as a landlord? Mountain-n-Plains Real Estate Services is here to help! Our full-service non-residential property management services include maintaining your property, negotiating with tenants, protecting your investment, handling your accounting, and so much more. We look forward to helping you make the most out of your commercial real estate.